SHARE Oxford CIO is a registered charity (number 1201082), with its office and operational base at Makespace Oxford, 1 Aristotle Lane, Oxford, OX2 6TP.
Why we collect data
We collect information about you when you register an account for our Library of Things or subscribe via our website, social or newsletter sign up links or at one of our events. We collect such data in order to conduct our day-to-day activities, and in order to inform you of our activities and services. We only collect and keep your information with your consent, we keep it securely, and we will never sell or share your personal information with other organisations without your explicit consent.
Categories of individuals
Library of Things User
Volunteers and Staff
Google Workspace provides our cloud-based file storage. We store information about our staff and volunteers necessary to manage the organisation safely and effectively. The personal information we store in this respect will vary depending on your role. For more on Google Workspace’s privacy, see this link. Only authorised community members can see and manipulate the information stored in Google Workspace, and only senior managers and directors have access to personal data.
We will hold your email in MailChimp as a subscribe until you unsubscribe via the link at the bottom of our emails, or by requesting to firstname.lastname@example.org.
We will hold your personal data in MyTurn as a Library User until your account is deleted, which can be performed by an administrator if a user requests to no longer to be registered for the service. To do so, email us at email@example.com.
We will hold your personal data as a volunteer or staff member in Google Workspace until you request to step down from the role and have your personal data deleted at firstname.lastname@example.org, or after three years of inactivity.
We will hold your personal data as an event guest in Eventbrite for maximum one year, or until you request for it to be removed at email@example.com.
If you visit our website, we may place cookies (small text files) on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity, to help us monitor the effectiveness of our website. For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser.
You have a right at any time to stop us from contacting you. You also have the right to request a copy of the information that we hold about you, and you have the right to request that we correct or change any information that you think is inaccurate.
To see any or all of your personal information, update it, correct it or delete any of it, follow the ‘update subscription preferences’ link provided at the bottom of all emails we send you, or email us at firstname.lastname@example.org.
To remove yourself from our list, follow the ‘unsubscribe’ link provided at the bottom of all emails we send you, or contact us at email@example.com.
If you have any concerns about how we use information you provide, please contact us on firstname.lastname@example.org in the first instance. You can also contact the Information Commissioner’s Office if we do not resolve your concerns.
Please be aware that we are not responsible for the privacy policies of other sites and we would advise you to read the privacy statement of any website that collects personal information from you.