SHARE Oxford is a community action group under the CAG Network with its office and operational base at Makespace Oxford, 1 Aristotle Lane, Oxford, OX2 6TP.
Why we collect data
We collect information about you when you request to become a member of our community, a borrower from our community, or a follower of our community via our website, email, newsletter sign up links, online catalogue or at one of our events. We collect data such data in order to conduct our day-to-day activities, and in order to inform you with your consent of our activities and services. We only collect and keep your information with your consent, we keep it securely, and we will never sell or share your personal information with other organisations without your explicit consent.
Categories of individuals
Google’s G Suite product provides our cloud-based file system infrastructure and IT network. In here, we store information about our registered ‘governing’ community members – volunteers and anyone with interest in our initiative, with the right to vote. The personal information we store in this respect may vary depending on the activity, however it is generally limited to email address, name, telephone number or organisation. For more on G Suite’s privacy, see this link. Only community members with an email account @shareoxford.org can see and manipulate the information stored in G Suite, and only recognized ‘executive’ community members have access to personal data. If you are a community member, in addition to the newsletters and information about our activities you will also receive notifications of our annual general meetings and other governance-related matters that you will be entitled to participate in.
We will hold your email in MailChimp as a follower until you unsibscribe via the link at the bottom of our emails, or via firstname.lastname@example.org.
We will hold your personal data in MyTurn as a borrower until your account is deleted, which can be performed by an administrator if a user requests to no longer to be registered for the service. To do so, email us at email@example.com.
We will hold your personal data as a registered community member in G-Suite until you request to step down from the role and have your personal data deleted at firstname.lastname@example.org, or after three years of inactivity.
We will hold your personal data as an event guest in Eventbrite for maximum one year, or until you request for it to be removed at email@example.com.
If you visit our website, we may place cookies (small text files) on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity, to help us monitor the effectiveness of our website. For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser.
You have a right at any time to stop us from contacting you. You also have the right to request a copy of the information that we hold about you, and you have the right to request that we correct or change any information that you think is inaccurate.
To see any or all of your personal information, update it, correct it or delete any of it, follow the ‘update subscription preferences’ link provided at the bottom of all emails we send you, or email us at firstname.lastname@example.org.
To remove yourself from our list, follow the ‘unsubscribe’ link provided at the bottom of all emails we send you, or contact us at email@example.com.
As a small organisation we have a volunteer Data Protection Officer helping us on data security and privacy and you can contact them at firstname.lastname@example.org if you have any concerns about how we use information you provide. You can also contact the Information Commissioner’s Office if we do not resolve your concerns.
Please be aware that we are not responsible for the privacy policies of other sites and we would advise you to read the privacy statement of any website that collects personal information from you.